What kind of privacy experts would we be if we weren’t transparent about what we do with your data! Please find below details of the data we collect on this website and in our product, and how we manage it.
As legal geeks and privacy specialists, everything we do has privacy built into the design. Our collection of your data when you use our website or products is no different. We only collect your information where there is a good reason to do so and we will handle it in a legally compliant and ethical manner at all times. You have our word!
We appreciate that not everyone is a privacy geek like us and therefore may not enjoy reading a privacy notice. For this reason, we’ve tried to make this short and simple. However, there is also a lot of information we are required by law to provide you with. If there is anything not clear, please reach out to us and we’re always happy to discuss further.
Kormoon Ltd (“we”, “our”, “us” or “Kormoon”) is a limited company incorporated in England with company number 13061456. We are a legal technology company, not a law firm, and are therefore not authorised or regulated by the UK’s Solicitors Regulation Authority.
Our data protection officer (or “DPO”) is Kormoon’s founder, Paul McCormack. Paul can be contacted by using the contact us section below.
We might collect personal data about you either when you use our website or products, receive any services from us, contact us, attend any events (virtually or in-person), or otherwise interact with us online or in-person.
The types of personal data we collect about you include:
We have no need (except in the case of recruitment) to collect special categories of personal data. These ‘special categories’ are things like health information, ethnic origin, political views and other information which are more sensitive than usual.
If we ever need to collect this, we will ask you first, and make sure you know why we need this from you.
When you use this website:
This will vary according to what you do on the website.
You’re just looking: If you only browse our website and nothing else, we will only collect cookies. This is done with your consent except for those cookies which are absolutely necessary to operate our website. These are used to understand the number of visitors to our website and how users interact with the website. These ones are not intended to be intrusive and we are not looking to intrude on you enjoying our website. Please see our cookie notice for more information.
You’re interested in hearing more: If you provide your contact information by subscribing to our regular communications. We’re doing this with your consent. If you use our contact form (powered by Typeform), we may collect details about why you’d like to speak with us (e.g. if you’re interested in joining us or investing in Kormoon), your name, email address, a little about you and where you are based. You don’t have to provide all of this information if you don’t want to but it would be helpful so we have an idea of how best to help you. This is also done as we think there is a legitimate interest that you want us to get in touch.
When you use our products:
When you create or otherwise login to your Kormoon account (this may be for you, your organisation or other colleagues), and related to this contact with us by phone, e-mail or otherwise, we need to collect information from you. The personal data you provide includes your name, job title and email address. We may also need to collect details about your colleagues who you’d also like to be granted access to the product. This would be similar information such as their name, job title, location of work (i.e. country) and email address.
We also collect technical information, including:
This is all collected on the basis of the legal agreement (i.e. the contract) we have in place.
Information received from other sources:
We may receive information from other sources. These include:
We use your personal data for the following purposes:
“Automated decision making” is essentially where a technology (e.g. AI or a smart algorithm) can make a decision about something without human intervention. This is problematic when it comes to decisions about you and your information.
We do not use automated decision-making processes during our relationship with you. We have very intelligent tools which use AI and decision making in the case of legal rules, but never about you.
We may obtain information about your general internet usage by using cookie files stored on your computer or device (“cookies”). Cookies are text files containing small amounts of information which are downloaded to your computer or device when you visit a website. They help us to improve our site and to deliver a better and more personalised service.
Did we already mention we’re privacy geeks? Well… you should know that we don’t share personal data unless either you’ve told us we can, it is to provide you with our products/services, we have a legal duty or reason to do so, or the law requires that we do.
We may need though to share with some third parties, including:
Where we have made your information anonymous (this means no one can ever know it was you or link it back to you), we may share it outside of Kormoon with partners such as research groups, universities, advertisers or connected sites.
The data that we collect from you may be transferred to, and stored at, a destination outside of the country where you may be located. Depending upon the personal data we collect, it may be processed by our team operating in another country or by one of our suppliers or business partners.
By submitting your personal data, you agree to this transfer, storing and/or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy notice.
We have robust internal policies and standard to keep information secure. Once we have received your information, we will use strict controls, procedures and leading security features to try to prevent unauthorised access.
Whilst we cannot 100% guarantee the security of the data transmitted to our site; we will always do our best to protect your personal data.
Our website may, from time to time, contain links to and from the websites of our member and associate member organisations, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
We will retain your personal data for as long as you use our services and for a reasonable time thereafter. We have a data retention policy which includes the more specific details and we’d be happy to share this with you at any time (just ask).
You’ve got rights under law when it comes to your data. It is your data after all! These rights can vary from country to country and you’re always welcome to ask us. These may include the following:
Any changes we may make to this privacy notice in the future will be posted on this page and, where appropriate, notified to you by email. Please check this page as frequently as you wish to see any updates or changes.
This privacy notice was last updated on 1 December 2020.
Questions, comments and requests regarding this privacy notice are welcomed and should be addressed to firstname.lastname@example.org.